Guides
Guest uploads & kiosk displays
Let attendees add their own photos with a link or QR code — no app or account required — and show approved photos live on a screen at your event.
1. Get the guest upload link
Guest uploads and kiosk displays are included on the Plus and Festival plans, not Starter.
There are two ways to share an upload link, both found on an event you manage:
One link for the whole event
Open the event page and find the “Guest Upload Link(s)” panel. If none of the event's albums have guest uploads enabled individually, you'll see a single link here that works for the whole event.
A link for one specific album
Open an album, expand the “Guest Uploads” panel, and turn on “Enable guest uploads for this album”. This gives that album its own link and code, separate from any other album — handy for splitting a “Ceremony” link from a “Reception” link, for example.
There's no built-in QR code generator for organizers — paste the link into any QR code tool to print one for signage or table cards. A kiosk display, covered below, generates its own QR code automatically.
If a link ever ends up somewhere you didn't intend, use “Regenerate link” next to it to issue a new one and cut off the old code.
2. What guests experience
Guests don't need an EventFlick account or to log in — they just open the link in their phone's browser.
They can upload 1–10 photos or videos per visit (JPEG, PNG, WEBP, MP4, MOV, or AVI, up to 50MB each). If you've turned on “Require contact info” in the event's settings, they'll also be asked for a name and email; otherwise it's just the files.
A quick CAPTCHA check and rate limiting keep the form from being abused. If you've set a location for the event, uploads from more than about 1km away are blocked automatically — handy for keeping the link to people actually there.
This page is upload-only — guests can't browse existing photos here. To see the gallery, they'd use the album's public link or a kiosk display.
3. Approve uploads before they go public
Every guest upload starts out pending. It won't appear in the public album, the iframe/widget embed, or any kiosk display until you approve it from the event's “Moderation” page.
This is also why a brand-new kiosk display can look empty at first — it's waiting for at least one upload to be approved.
4. Set up a kiosk display
A kiosk display is a dedicated, full-screen page you can leave open on a TV, tablet, or laptop at your event — it shows approved guest photos and updates live, with nothing to click and no login required.
From the event page, open “Kiosk Portals” and create one. Pick a layout — grid (2×2, 3×3, 4×4), slideshow, mosaic, timeline, filmstrip, or polaroid wall — each with its own photo count and an option to show newest-first or shuffled.
Copy the portal's public URL and open it on whichever screen you're using. Nothing needs installing — it's just a browser tab.
Until at least one photo is approved, the display shows a QR code linking straight to the event's guest upload link instead — a built-in nudge for people to start contributing.
If a kiosk's URL ever needs to change, regenerate its token from the same screen — the old URL stops working immediately.